Section 01 · Hero

🎬 Montage: producer calls, flash approvals, guest concierge, recap review

Planner services

We make tattoo activations effortless for your team.

From ideation to recap, you receive a dedicated crew, compliance experts, hospitality staff, and content team that deliver on-brand experiences without adding to your plate.

Plan Your Activation See Proof in Case Studies

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Mobile: Poster frame fallback, stacked CTAs.

Section 02 · How We Partner

Always-on support

Our producers plug into your workflow instead of adding to it.

We adapt to your systems—Slack, Asana, Monday—and supply updates, decks, and checklists at the cadence you need.

Strategic Discovery

We map guest journeys, brand guardrails, and experience modules that complement your programming.

Output: Creative brief with flash directions and activation concepts.

Project Management

Weekly status emails, integrated task boards, and timeline updates keep everyone aligned.

Output: Working production calendar + change log.

Venue Compliance

Permits, COIs, sanitation plans, and floor plans delivered before venue deadlines.

Output: Compliance binder tailored to each venue.

Hospitality Team

Queue concierges, VIP handlers, and flash guides trained to reflect your brand voice.

Output: Hospitality playbook + guest scripts.

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Interaction: Cards reveal sample deliverables on hover.
Mobile: Cards stack with checklists tucked under expandable toggles.

Section 03 · Step-by-Step Process

Step 01

Discovery & Alignment

30-minute strategy call to understand goals, audience, venue requirements, and client expectations.

Deliverable: Summary brief returned within 24 hours.

Step 02

Creative & Staffing Plan

Flash recommendations, add-on modules, staffing matrix, and at-a-glance budget tiers.

Deliverable: Proposal deck delivered in 48 hours.

Step 03

Logistics & Compliance

Permits, insurance, venue diagrams, and sanitation plans managed in parallel with your production schedule.

Deliverable: Compliance packet and production calendar.

Step 04

Guest Experience & Execution

Hospitality crew manages check-in, queue, ADA access, and VIP moments while artists focus on impeccable tattoos.

Deliverable: Live dashboard + end-of-day recap.

Step 05

Post-Event Reporting

48-hour recap deck, photo/video selects, KPI snapshot, testimonials, and recommendations for the next activation.

Deliverable: Shareable recap deck + asset folder.

Layout: Five-step process cards with accompanying deliverables.
Interaction: Progress indicator animates as users scroll across steps.
Mobile: Cards display sequentially; sticky progress bar optional.

Section 04 · Case Study Spotlight

📸 Planner collaboration storyboard
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Planner in action

Reddit HQ Launch — 8-week partnership.

Working with Sunstone Events, we built a full compliance roadmap, hosted weekly production calls, created branded flash, and delivered 312 tattoos with a 98% satisfaction score.

Highlights: 6 permits secured, 3 flash revisions approved, 2 VIP concierge teams deployed.
Recap: Deck + KPI report delivered 36 hours after event.

Read Full Case Study

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Interaction: Optional video overlay showing planner testimonial.
Mobile: Media stacks above copy; CTA remains prominent.

Section 05 · Guest Communications Toolkit

Pre-Event Emails

Editable copy blocks for save-the-date, RSVP confirmation, and tattoo FAQ sends.

Includes: HTML + plain text + subject line variations.

Onsite Queue Messaging

SMS templates, signage copy, and MC announcements to keep guests informed.

Includes: Waitlist QR code language + ADA accommodations.

VIP & Talent Briefs

One-sheets for talent teams covering timing, flash previews, and dressing room needs.

Includes: Personalized inserts and escort protocols.

Post-Event Follow-Up

Thank-you emails, aftercare reminders, and testimonial requests to sustain momentum.

Includes: Planner-branded versions + links to recap deck.

Layout: Four-card grid tailored to communications deliverables.
Interaction: Cards link to template downloads within planner portal.
Mobile: Cards stack; bullets convert to accordions.

Section 06 · Hospitality & Crew Details

Crew composition

Every guest touchpoint is scripted, trained, and documented.

We build hospitality playbooks clarifying who greets VIPs, who manages waivers, how ADA guests are prioritized, and the exact language used for tattoo education.

Guest Concierge

Welcomes guests, handles check-in, explains process, and answers safety questions.

Tools: iPad waiver app, queue management dashboard, tattoo sample cards.

Queue Captain

Manages timing, communicates wait updates, and coordinates with MC or DJ.

Tools: SMS waitlist, visual timer, ADA fast-track protocol.

Flash Concierge

Guides guests through flash selections, offers customization options, and records choices.

Tools: Flash tablets, stylus, guest lookup sheets.

Aftercare Specialist

Delivers aftercare instructions, disperses branded kits, gathers testimonials.

Tools: Aftercare cards, QR-coded playlists, feedback prompts.

Layout: Crew role cards mirroring planner expectations for onsite hospitality.
Interaction: Cards expand to show staffing ratios and shift schedules.
Mobile: Stack cards with bold role headers for quick scanning.

Section 07 · Call to Action

Let’s build the plan your client deserves.

Share event details and we’ll craft flash options, staffing plans, compliance checklists, and guest communication templates tailored to your timeline.

Book Consultation Request Portal Demo Download Compliance Pack

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Interaction: Primary CTA triggers consultation scheduling form.
Mobile: Buttons stack; spacing adjusts for thumb reach.