At a glance
We map each phase to team roles, documents, and touchpoints so your operations team always knows what’s next.
Align on goals, guest experience, legal requirements, and aesthetics in one 30-minute session.
Custom flash, staffing roster, waivers, and venue checklist are locked 2–3 weeks ahead.
Artists, assistants, and coordinators arrive 2 hours early to build, brief, and go live on schedule.
We align on guest count, venue layout, brand requirements, and any legal considerations. You’ll leave with a recap and action plan within 24 hours.
Receive a tailored scope covering package recommendation, staffing matrix, flash direction, and investment range. Deposit and contract secure the date.
We present curated or custom flash sets, iterate with your feedback, and finalize signage, print materials, and branded touchpoints.
We coordinate with your venue on power, load-in, permits, insurance certificates, and guest communication. Final run of show delivered.
Artists, assistants, and coordinators arrive early, build stations, run safety checks, and open for guests on schedule. Queue, throughput, and vibe managed throughout.
You receive guest counts, highlight photos, feedback summary, and next-step recommendations. Optional touch-up sessions scheduled as needed.
People & roles
Every activation includes specialists so no one person is juggling tattoos, logistics, and guest flow alone.
Owns strategy, proposal, and communications from booking to post-event recap. Single point of contact for planners.
Leads load-in, safety checks, queue management, and hospitality. Coordinates with venue and planner throughout the night.
Licensed, insured, and trained for high-volume luxury events. Supported by assistants so they can focus on artistry.
Manage waivers, prep stations, handle aftercare, and reset between guests. Keep artists ready for the next client.
Central dashboard for proposals, contracts, COIs, waivers, and day-of documents.
Pre-built emails and texts you can send to guests, venues, and internal teams.
City-specific permit guidelines, safety documentation, and sample floor plans.
Run of show
We run point on logistics so your internal team can focus on guest experience and overall production.
| Time | Milestone | Lead Role | Notes |
|---|---|---|---|
| −2:00 hrs | Arrival & Load-In | On-Site Manager + Assistants | Unload gear, stage stations, confirm power, review floor plan with venue. |
| −1:30 hrs | Safety Check | Artists + Manager | Sterilization setup, equipment prep, signage placement, queue markers. |
| −1:00 hr | Team Brief | Executive Producer (virtual) + Manager | Review run of show, flash priorities, VIP list, emergency protocol. |
| Event Start | Activation Opens | Manager + Assistants | Guests check in, waivers completed digitally, queue begins. |
| +01:00 hr | Throughput Check | Manager | Confirm pace vs. target, adjust artist rotation if needed. |
| Event End | Breakdown | Full Team | Sanitize stations, pack gear, confirm venue condition, debrief. |
Tattoo count by design, guest throughput, VIP participation, and qualitative feedback.
Edited photo selects, social-ready assets, and copy prompts for your recap posts.
Email templates for guests, optional studio touch-up sessions, and customer service channel.
Share your event details and we’ll build a custom plan with timelines, staffing, and flash concepts tailored to you.
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